Best Practices
State approaches to access of archaeological database
State By State Index
A-B-C-D-E-F-G-H-I-J-K-L-M-N-O-P-Q-R-S-T-U-V-W-X-Y-Z
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We make our data available to planners, environmental consultants, and others on a "need to know" basis. Unless they have statewide management responsibilities, they are only given access to data for the geographic area of concern. All must sign a data-share agreement stating that they will not share the data. For example, all of our DOT Environmental Planners who sign an agreement have access to electronic data. Certain types of sites, such as sacred sites and sensitive shipwrecks, have an added layer of security and are only available to staff.
Calfornia | Colorado | Connecticut |
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Access to archaeological records in Colorado is as follows -
A. ACCESS BY PROFESSIONAL ARCHAEOLOGISTS
Individuals working as archaeologists on projects meeting at least one of the following criteria may be provided with unrestricted archaeological records:
1. Listed on a current state or federal cultural resource permit.
2. Employed with permanent status under Federal Job Series 193.
3. Employed as an archaeologist for a registered non-profit historic preservation organization.
4. Teaches archaeological classes at a college or university.
5. Graduate student with written justification for access from qualifying faculty - access may be for a limited time.B. ACCESS BY NON-ARCHAEOLOGISTS
Other individuals may have limited access to archaeological records. The type and extent of data available to these individuals is determined on a case-by-case basis. Information concerning the location of an archaeological site will be provided only in rare cases. Factors influencing the decision to provide information include:
1. The individual's previous archaeological experience.
2. The type of project for which the information is being gathered.
3. The type of information requested.
4. Proposed uses of the data.C. ACCESS TO DIGITAL INFORMATION
Cultural resource information is available in a digital format to individuals, government agencies, and private organizations. A designated staff member at the organization will be held responsible for the use and distribution of the information. The type and extent of the data provided will be determined on a case-by-case basis with the exact locations of archaeological sites rarely provided.
Factors that influence the decision to provide information include:
1. The proposed uses of the requested information.
2. The ability of the agency to restrict access to the information.
Maine | Marshall Islands | Maryland | Massachusetts | Michigan | Micronesia | Minnesota | Mississippi | Missouri | Montana
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Maine has a system in which archaeologists from an "approved list" can access our site files (paper maps, reports, some in pdf format, site forms) at mutual convenience. The SHPO (and staff) can grant access to anyone with a reasonable and legitimate research interest. Specifically -
- Access on a "need-to-know" basis shall be granted by either the Director of the Maine State Museum or the Maine Historic Preservation Commission; or, the Chairman of the Department of Anthropology at the University of Maine at Orono to professional or academic student archaeologists with a legitimate research interest in Maine archaeology, upon presentation of a research problem demonstrating such need.
- Access for cultural resources management purposes by personnel employed by agencies or corporations not employing certified archaeologists shall be on a need-to-know basis. Their use of the records is to be supervised by an archaeologist certified by the State Historic Preservation Officer.
- Requests for access to the data shall normally be submitted in writing to the Director of the Maine Historic Preservation Commission (State Historic Preservation Officer), who shall then consult with the Director of the Maine State Museum. Exceptions will be made for routine, limited use of the records for Cultural Resource Management purposes, in which case requests should be made orally or in writing to the certified archaeological staff of the Maine Historic Preservation Commission.
- State agencies other than the Maine State Museum or Maine Historic Preservation Commission are requested to restrict access to their files containing archaeological site location information, unless a request has been reviewed by the Directors of the Maine Historic Preservation Commission and the Maine State Museum.
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There are 2 sections of the Maryland Code that direct how the Trust manages its archeological resource information. These include:
Nebraska | Nevada | New Hampshire | New Jersey | New Mexico |
New York | North Carolina | North Dakota | Northern Mariana Islands
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Access to archaeological records and survey documentation--either in paper or electronic form--is determined by the Archeological Records Management Section (ARMS) program manager as mandated by law through the New Mexico Cultural Properties Review Committee (CPRC). By statute (Cultural Properties Act) and Regulation (NMAC Title 4 (Cultural Resources), Chapter 51, Part 5, access to the records is restricted to "qualified users" and "qualified institutions" that meet one or more of the following stipulations:
(1) has a degree in archaeology, anthropology, history, or a closely related field, or city planning or equivalent training, from an accredited educational institution;
(2) is a bona fide representative of an agency or institution or private entity which holds a federal or state permit for performing archaeological work within the state;
(3) is a bona fide representative of an agency or institution or private entity involved with the protection and preservation of cultural resources (for example, an environmental or city planner);
(4) is an academic researcher affiliated with an accredited educational or research institution.The language in stipulations (2) and (3) leave a lot of wiggle room, which is probably a good idea, but traditionally, we have interpreted it conservatively, limiting unfettered access to trained archeologists.
Rhode Island
Tennessee | Texas
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All users are required to submit an application form for access to restricted information, i.e. maps or site forms. If they don’t meet A-D, the application is referred to a committee for review, but few in this category are granted access.
A. Meet the Secretary of Interior's Professional Qualifications Standards (36 CFR Part 61) for Archeology.
B. Meet the definition of professional archeologist as defined in Section 26.5 of the Rules of Practice and Procedure for the Antiquities Code of Texas.
C. Am a member in good standing of the Texas Archeological Stewardship Network.
D. Am the owner of the parcel of land described on the document attached to this application, subject to penalty of law as provided by Texas Penal Code, Sec. 37.10.
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For corrections or comments on the website please contact Kristen Harbeson at harbeson@sso.org
